Festival identity · Production guide
Conference graphics checklist for print, social and venue screens
Assign an owner, source name, destination, pixel or print dimensions, due time and last confirmed revision to every deliverable. Enter the stage and square speaker cards as separate rows.
Input and decision
Start from moments in the run of show: doors, introduction, session, hold and close. The operator who plays a file may differ from the person who approves the text.
Set up the comparison
Ask for the venue's pixel canvas, live-stream overlay format and the printer's trim specification separately. Mark any figures you have not received as pending.
Make the comparison
Take one cue from the run of show and trace it to the person who opens its final file. Ask that person to report back the version and playback size.
Worked record
The downloadable worksheet includes the records below and a blank row for your own project.
| Moment | Placement | Specification source | File owner | Pending check |
|---|---|---|---|---|
| Speaker walk-in | Stage | Ask AV for native raster | Show operator | Pending playback |
| Guest announcement | Social | 900 square example | Social editor | Confirm latest roster |
| Programme | Printer trim and bleed | Print designer | Proof required |
Check the result
A delivered file is still open until the venue or social operator confirms receipt. A venue's native resolution takes precedence over an example size.
Hand off the revision
Send each recipient the specification they confirmed and the exact delivered filename. Keep playback acceptance open until rehearsal.
Review question
Who confirms the stage file and the programme trim size?
Have the show operator confirm the playback file at its native size and the printer confirm trim and bleed. The person receiving each file can differ from the person approving the wording.
Use the task on your own brief
Use a copy of the worksheet to keep the project’s source files, reviewed options and decisions together.