Festival identity · Production guide
Change a guest across festival graphics without losing a placement
Update the master roster first, then list the stage card, square post, lower third and programme. Keep old and new version IDs in the same change record.
Input and decision
Trace the old guest through the roster, stage card, social announcement and programme. Separate files still under your control from files already distributed.
Set up the comparison
Use the full replacement name and title in one source row. Open every exported revision and check accents, line breaks and any pre-scheduled post.
Make the comparison
Search for the old surname in the stage file, square card and programme PDF. Log which recipient actually loaded R2 and which copies already left the printer.
Worked record
The downloadable worksheet includes the records below and a blank row for your own project.
| Destination | Previous guest | Replacement | New revision | Receipt |
|---|---|---|---|---|
| Stage | Guest 01 | Guest 02 | Stage R2 | Await operator |
| Social | Guest 01 | Guest 02 | Square R2 | Await social editor |
| Programme | Guest 01 | Guest 02 | PDF R2 | Check printed inventory |
Check the result
Send a single replacement list and obtain receipt from each owner. Check accents and job title again on the file that will go to air.
Hand off the revision
Keep the replacement guest's approval, the venue's receipt and any correction to printed stock in the same revision record.
Review question
How do I track a last-minute replacement after programmes have gone to print?
Log the previous file, replacement revision and recipient's confirmation for each destination. Count the remaining printed inventory and agree how the venue will correct those copies.
Use the task on your own brief
Use a copy of the worksheet to keep the project’s source files, reviewed options and decisions together.